Block Party

We had a great Mill Creek Pond HOA meeting followed by a block party with some great neighbors. It was a fun and informative afternoon.

MCPHOA Minutes April 25, 2015

MCPHOA

Minutes

Saturday April 25, 2015

Present: Terrell McPhee, Jerold McPhee, Stuart Engerman, Kimarie Overall, George Mierisch, Shelly Norr, Steve Norr, Chris Meeker, Charles Galway, Judy Mincher, Ken Mears and Carolyn Engerman.  Errol Remington and Diane St Clair asked to be excused.

1. Officers’ Reports:

A.   President’s Report:  Steve needs to change the party to June 20^th.  That date works for everyone attending this meeting.

B. Secretary’s Report:

1. Terrell has kept the records and supplied the minutes.  The notice of meeting was mailed within the time frame required by MCPHOA bylaws.

2. Chris moved to accept the minutes from the February meeting.  The motion was seconded by Shelly.  The vote was unanimous.

B. Treasurer’s Report:

1. We currently have twelve paid members.

2. We have $4,880.42 in our bank account.

3. Chris needs a check for $50.00 to reimburse her for the dumpsters.  Jerry moved to approve the check.  The motion was seconded by Shelly.  The vote was unanimous.

2. Other Business:

A.   George and Kimarie made fliers and met with the Alianza director and a teacher to arrange the education sessions. Errol will give the introduction.  Charles, George and Kimarie will man three different stations on the pond.  The teachers will move the children to the different stations. 

1.     The principal wants to do this every year.

2.     Steve will ask Dennis to report our educational efforts to the city council. 

3.     Steve will print educational fliers when he prints the party fliers.

B.    Ken asked for $500.00 reimbursement for removing two MCPHOA trees that were knocking down a neighbor’s fence.  The executive committee approved the payment prior to the tree removal, so the check was issued to Ken.

C.    Judy called the county concerning three trees that have fallen over the creek next to Rite Aid.  The county will remove the trees.  She also needs help removing some debris behind her house.

D.   Jerry moved that our notice of meeting be sent by post card, with the agenda to be posted on the blog.  The motion was seconded by Stuart.  The vote was unanimous.

E.    Kathy Self is concerned about fallen trees behind her place.  Judy thinks they may be the same trees that will be removed by the county.  We will check out the situation after the meeting.

F.    Charles said that teasel, burdock, thistle and phragmites (tall grass) can be very invasive, and creating a problem on his side of the pond.

A.   Chris moved to adjourn the meeting.  The motion was seconded by Stuart and Steve.  The vote was unanimous.

G.   The next meeting will be at 2:00 PM at Steve and Shelly’s house, with the neighborhood party starting at 2:30 PM

Student Pond Tour Field Trip

Here is the Flyer that Kimarie made for our guest students:

MCPHOA Spring Clean Up

Here are some pictures from our 2015 Spring Clean Up  

I'm very grateful to live in a neighborhood where everyone has the common goal to protect and preserve the beautiful natural area around the pond as a natural wetlands area, and to protect the area from unwanted criminal activity and trespassing.

We  had a short meeting and then divided into groups for different areas to take advantage of both dumpsters that we rented from South Salt Lake.

We removed the fallen tree that was blocking the natural trail around the pond and cleaned out the dead branches from last winter.

The Mill Creek Pond is located in the backyard of one the finest neighborhoods in South Salt Lake. The area is a habitat for a variety of birds, fish, turtles, beavers, etc. The area is a retention basin created in the 1980's to prevent flooding downstream.

Many Thanks to all of our Neighbors who helped today!

MCPHOA Minutes Feb. 7, 2015

MCPHOA

Minutes

Saturday February 7, 2015

Present: Terrell McPhee, Sydney Firth, Jerold McPhee, Stuart Engerman, Kimarie Overall, George Mierisch, Daniel Firth, Shelly Norr, Steve Norr, Errol Remington, Chris Meeker, Charles Galway.  Judy Mincher and Ken Mears asked to be excused.

1. Officers’ Reports:

A.   President’s Report:  Steve needs our schedule of meetings and activities, and proof of renewal for insurance and business license to take to South Salt Lake.

B. Secretary’s Report:

1. Terrell has kept the records and supplied the minutes.  The notice of meeting was mailed within the time frame required by MCPHOA bylaws.

2. Jerry moved to accept the minutes from the December meeting.  The motion was seconded by Chris.  The vote was unanimous.

B. Treasurer’s Report:

1. Two more members paid dues today.

2. Chris will e-mail the financial records to Steve.

3. Chris will call the county to clear the blockage and the dead tree prior to our April clean-up. 

2. Schedule Meetings and Activities:

A.   April 25^th is spring clean-up.  We will meet at Jerry and Terrell’s deck for a quick meeting, with clean-up immediately afterward.  Dumpsters should be placed in front of the McPhees’ and behind the Meekers’ homes.

B.    June 27^th will be our summer party.  We will meet at Steve and Shelly’s deck at 2:00 PM for a quick meeting, with the party starting at 2:30 PM.  We will hand out fliers in each area, and the menu will be “pot luck”.

C.    Education for school children should be in May or September. 

1.     Chris moved that we produce an organized program for the education.  The motion was seconded by Jerry.  The vote was unanimous.

2.     A committee consisting of Charles, Errol, George, Kimarie and Steve will be responsible for organizing and carrying out the education.  George and Kimarie will coordinate the efforts.

D.   October 10^th will be the fall clean-up.  Locations will be determined at a later date.

E.    December 12^th will be our Christmas party.  We will meet at Stuart and Carolyn’s house at 6:00 PM for a quick meeting, with the party starting afterward.

3. Budget:

A.   Jerry moved to authorize MCPHOA to spend up to $100.00 on native seeds, which need to be planted as soon as possible.  The motion was seconded by Stuart.    The vote was unanimous.

B.    Jerry moved to authorize spending $50.00 twice yearly for dumpsters for our spring and fall clean-ups.  The motion was seconded by Stuart.  The vote was unanimous.

C.    Jerry moved to authorize spending up to $50.00 to print fliers for the summer party.  The motion was seconded by Terrell.  The vote was unanimous.

D.   Shelly moved to authorize spending up to $100.00 to help with the cost of parties.  The motion was seconded by Chris.  The vote was unanimous.

E.    Jerry moved to authorize spending up to $150.00 per year for postage and office supplies, with the treasurer authorized to pay upon receipt.  The motion was seconded by Shelly.  The vote was unanimous.

F.    Jerry moved to authorize spending $1000.00 per year for insurance and administrative fees to include corporate renewal, accountant and tax preparation.  The motion was seconded by Kimarie.  The vote was unanimous.

G.   Shelly moved to authorize $140.00 to renew our notary for four more years.  The motions was seconded by Jerry.  The vote was unanimous.

4. Other Business:

A.   Charles needs the number for the people responsible for testing the purity of the water.

B.    Jerry moved to adjourn the meeting.  The motion was seconded by Terrell.  The vote was unanimous.

C.    The next meeting will be at 11:00 AM on Saturday, April 25^th at Jerry and Terrell’s house, with spring clean-up immediately afterward.

MCPHOA 2015 Planning Meeting

Here is our 2015 Work Plan

Note: we logged 127 hours of clean up service in 2014. 127 x 25 = $3, 302.00, 3 times the required in kind service.

Spring Clean-up will be, April 25th at 11:00 AM at Jerry & Terrell's House 535 E. 3195 S.
We will need 2 dumpsters from the City.

Summer Barbecue / Party will be, June 27th at 2:00 at Steve & Shelly's House 3162 Park Court, potluck lunch. We will pass out flyers to our adjacent neighbors as well.

Fall Clean-up will be, October 10th at 11:00 AM location TBD
We will need 2 dumpsters from the City.

Our Christmas Party will be, December 12th at Stuart & Carolyn’s House 3183 S. 500 E. at 6:00 PM

MCPHOA Minutes. Dec. 6, 2014

MCPHOA

Minutes

Saturday December 6, 2014

Present: Terrell McPhee, Chris Meeker, Stuart Engerman, Carolyn Engerman, Jerry McPhee, Steve Norr, Shelly Norr, Kimarie Overall, George Mierisch, Steve Meeker, Charles Galway, Diane St. Clair, Errol Remington, Lewis Galway.  Judy Mincher and Ken Mears asked to be excused.

1. Officers’ Reports:

A. President’s Report:  Steve called the meeting to order and reported that we have completed 127 volunteer hours this year.

B. Secretary’s Report:

1. Terrell has kept the records and supplied the minutes.  The notice of meeting was mailed within the time frame required by MCPHOA bylaws.

2. Jerry moved to accept the minutes from the September meeting.  The motion was seconded by Stuart.  The vote was unanimous.

B. Treasurer’s Report:

1. We have the same account balance as last meeting.

2. We have changed accountants, so our tax preparation will be reduced to $80.00 this year.

3. We received two checks today.

4. Chris will e-mail the financial records to Steve.

           

2. Election:

           

A.   Steve moved to retain Jerry as trustee.  The motion was seconded by Stuart.  The vote was unanimous.

B.    Jerry moved to retain the president, vice president, secretary and treasurer.  The motion was seconded by Errol.  The vote was unanimous.

3. Schedule Meetings and Activities: Jerry moved to table this activity until the next meeting.  The motion was seconded by Chris.  The vote was unanimous.

4. Other Business:

A.   Granite has 5 bids; all for high-density housing.  It looks like there’s no deal for now.

B.    Steve moved to adjourn the meeting and begin the party.  The motion was seconded by Jerry.  The vote was unanimous.

C.    The next meeting will be at 11:00 AM on Saturday, February 7^th at Jerry and Terrell’s house.

MCPHOA Minutes Sept. 20, 2014

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MCPHOA

Minutes

Saturday September 20, 2014

Present: Terrell McPhee, Judy Mincher, Kimarie Overall, George Mierisch, Steve Norr, Shelly Norr, Dan Firth, Chris Meeker, Charles R. Galway, Michele Johnson, Jerold McPhee, Kristy Zobell, Jeff Zobell, Sydney Firth

1. Officers’ Reports:

A. President’s Report: 

1. Steve called the meeting to order and asked about the fall clean up schedule. 

a. We will have the dumpsters from Friday, October 17^th through Sunday, October 19^th.  They will be located at Steve and Shelly’s house and at Jerry and Terrell’s house.  South Salt Lake will do their fall clean up in November.

b. The official clean up will begin at 11:00 AM on Jerry and Terrell’s deck.  Bring wagons and wheel barrows to haul debris and limbs to the dumpster.  We will also ask Eldon to let us use his trailer.

c. We will split into two or three teams to address areas most in need of clean up.  Areas of concern are:

·      A tree by Judy’s deck

·      A willow over the water by Michele’s house

·      Beaver dam

·      Erosion  from high water caused by damming east of Judy’s house and/or damming east of Rite Aid

·      Trees at Steve and Shelly’s house

·      The area behind George and Kimarie’s house

d. In the future, Chris will order dumpsters at the meeting before clean up.  Clean up will be clean up only, and will not include meetings, so official notice of meeting will not be required.

2. Steve asked when and where the next meeting will be held.    

a.     Last February, Stuart said the December meeting and party could be at his house, but he would make sure Carolyn was OK with that.  The date was set for December 6^th: 5:00 PM meeting, 6:00 PM party.  If we can’t use Stuart and Carolyn’s house, George and Kimarie will host the meeting and party.

b.     We need to elect officers and a trustee in December, set dates and plan activities for 2105, report hours, submit information for our report to the city, and party.

B. Secretary’s Report:

1. Terrell has kept the records and supplied the minutes.  The notice of meeting was mailed within the timeframe required by MCPHOA bylaws.

2.  We have renewed our insurance and our business license.

3. We have logged 81.75 hours for pond maintenance to date.  Chris will email more time to Terrell, plus we still have fall clean up time to add. 

4. Steve will wait until the end of the year to scan pond maintenance hours onto the blog.

5. Jerry moved to accept the minutes from the June meeting.  The motion was seconded by George.  The vote was unanimous

6. Michele had a follow up question concerning the minutes from the April and June meetings.  Jerry had moved to have the trustees, plus Michele, write a letter to the appropriate entities regarding a beaver dam.  The county cleared the dam, so the issue was dropped.

7. Dale is the county flood control manager.  His number is 801-259-2790.  Chris will call her contact at county flood control to check out the dam east of Michele’s house.

B. Treasurer’s Report:

1. We have 13 members in good standing.

2. We’re at the end of our fiscal year.  Our accountant has moved to Nevada, so Chris would like to have their accountant do our taxes for $80.00 per year.  George moved to approve changing accountants.  The motion was seconded by Shelly.  The vote was unanimous.

3. We spent more money than we took in this year.  We took in $1.560.00 and spent $1,993.37:

Check # 1009:  10/15/13   Dumpsters                                                            $50

              1010:   10/05/13   Steve Norr/Printing                                  $21.37

              1011:   12/11/13   Dr. Harrison/Consultant                         $200   

              1012:   12/12/13   Jayne Hendrickson/Acct.                        $285

              1013:   03/24/14   Dumpsters                                               $50

              1014:                     VOID

              1015:   03/31/14   Ken Mears/Signs                                      $200

              1016:   04/14/14   Lewis Galway/Seeds                                $100

              1017:   06/30/14   Wasatch Trees/Tree Removal                  $500

              1018:   07/17/14   John Henry Smith Insurance                   $537

              1019:   09/14/14   Dumpsters                                               $50

4. The next notice of meeting will remind everyone that dues are due, and to bring their checkbooks to the party  .

           

2. Other Business:

           

A.   Jerry moved to accept the amended bylaws.  The motion was seconded by George.  The vote was unanimous.

B.    Jeff and Kristy’s car was stolen from their driveway sometime between 2 and 4 AM on September 10th. They suspect the culprits are drug users who live in the area.

C.    Steve will put us on the email list for Neighborhood Watch which is held on the second Wednesday of each month. 

D.   Charles contacted Columbus School to try to schedule an educational session, but has had no response.  Steve suggested he contact Kari Cutler, and he will give her phone number to Charles.  Charles said that Erik might be willing to help with the education, but there might be some cost involved.  Our education sessions should be organized with a set program and script.  Steve asked that we post wildlife photos on MCPAC’s Facebook page so he can move them to the blog and use them in flyers and educational material.  Chris volunteered to help with the flyers.

E.    The best time to plant is in the fall or spring.  Some of the seeds came up and some didn’t.  We need to plant more in the transition zones.  Charles said that salt in the water and soil affects plant growth.  He will check into having our soil and water tested.

F.    South Salt Lake has postponed the requirement for backflow preventers.

G.   Chris moved to adjourn the meeting.  Everyone seconded the motion.  The vote was unanimous. 

H.   The next meeting will be at 5:00 PM on December 6^th, with a party starting at 6:00 PM.  Last February, Stuart volunteered to have the meeting and party at his home again this year.  If that falls through, George and Kimarie will host.