Pelican pic. by George

A Pic. from up-stream by Judith

MCPHOA Minutes, January 9, 2016

MCPHOA

Minutes

Saturday, January 9, 2016

Present: Terrell McPhee, Chris Meeker, Judy Mincher, Shelly Norr, Kimarie Overall, George Mierisch, Stuart Engerman, Ken Mears, Steve Norr, Charles Galway, Jerold McPhee, Lewis Galway, Errol Remington, Diane St. Clair

1. Officers’ Reports:

A.   President’s Report:  Steve called the meeting to order.  He had no business, but had questions about deadlines and due dates.    

a.     Our contract with South Salt Lake must be renewed before March 27, 2018.  Jerry moved to begin negotiations at our next planning meeting in January of 2017.  The motion was seconded by Shelly and Errol.  The vote was unanimous.  Steve will email a copy of the contract to all MCPHOA members so we can consider what parts of the contract we want changed.

b.     Chris still needs to have the taxes done.

B.  Secretary’s Report: Terrell has kept the records and supplied the minutes.  The notice of meeting was mailed within the time frame required by MCPHOA bylaws.  Jerry moved to accept the minutes from the December 12th meeting.  The motion was seconded by Judy.  The vote was unanimous.   

C.  Treasurer’s Report:  Chris reported that our bank balance is $3,550.59, which    includes three new checks for membership dues.  Five more checks were turned in today.

2. Documentation for South Salt Lake:

Steve has all of the documentation required by the city, except for the report and the student education project information. The school that we used for the education project has closed, so George will ask the international school if they are interested.  If that doesn’t work, he will ask the Granite School District.  This will be completed by next month

3. Election of Two Year Trustee:

Jerry moved that George be retained as trustee.  The motion was seconded by Shelly, Diane and Errol.  The vote was unanimous.

4. Election of Officers:

Jerry moved that all officer be retained in their current positions.  The motion was seconded by Errol, et al.  The vote was unanimous.

5. Other Business:

A.   Stuart asked if we should be concerned about the water meeting.  Anyone who has a spring on his/her property is affected and should attend the water meetings.

B.    Errol said that two photos on the “neighbors’ flier” will be replaced with MCPAC photos.  We will invite the neighbors to the summer party

C.  Diane has felony drug people who need to do community service.  Jerry suggested we use them to help with pond clean up.

6. MCPHOA 2106 Annual Work Plan and Meeting Schedule:

In 2015 we logged 108.75 hours of service equaling a value of $2,718.75

In 2016 we will exceed our requirement of $1,000.00 in in-kind service again.

We will have two scheduled group clean-up events and we will have individual members report to Terrell with their personal hours spent maintaining the MCPHOA area.  Our services will be valued at $25.00 per hour.

Terrell will keep a spreadsheet of our service hours and Chris will get the permits and schedule the dumpsters for our two scheduled clean-up projects.

1.     Spring Clean-up will be April 16^th at 3165 South 500 East, with a meeting at 11:00 AM and clean-up directly after.  We will need two dumpsters on 5^th East.  Errol would like to at least trim the Russian olive on the island.  We’re hoping to get community service people to help.

2.     The Student Educational Tour will be in May, with the date determined later.

3.     The Summer Barbecue/Party will be July 9^th at 3162 Park Court, with a meeting at 5:00 PM and the party at 5:30 PM.  We will invite the adjacent neighbors.

4.     Fall Clean-up will be October 1^st at 535 East 3195 South, with a meeting at 11:00 AM and clean-up directly after.  We will probably need only one dumpster.

5.     Our Christmas Party will be December 10^th at 3183 South 500 East, with a meeting at 6:00 PM and the party directly after.

6.     The date of the 2107 Planning meeting will be determined at the Christmas meeting.  We will discuss our Lease Renewal at that time.

7. Adjournment:  The meeting was adjourned.

MCPHOA Minutes, December 12, 2015

MCPHOA

Minutes

Saturday, December 12, 2015

Present: Terrell McPhee, Chris Meeker, Ken Mears, Shelly Norr, Steve Norr, Kimarie Overall, George Mierisch, Stuart Engerman, Jerold McPhee, Carolyn Engerman 

1. Officers’ Reports:

A.  President’s Report:  Steve asked when the next meeting was scheduled.  It will be the planning meeting, scheduled Saturday, January 9, 2016 at noon at the McPhees’.  Be sure to have any unreported maintenance hours and documentation needed for South Salt Lake City.

B.  Secretary’s Report: Terrell has kept the records and supplied the minutes.  The notice of meeting was mailed within the time frame required by MCPHOA bylaws.  Stuart moved to accept the minutes from the October 10th meeting.  The motion was seconded by Ken.  The vote was unanimous.   

C.  Treasurer’s Report:

a. Chris reported that we have received three more check for dues, and membership dues are due for 2016.  We have some members who have not paid dues for 2015.  Chris will work on a notice asking delinquent members to either pay 2015 dues or return their keys.

b. Chris wrote a check for $150.00 to reimburse Carolyn for refreshments for this meeting/party.

2. Other Business:

A.  George asked when our contract needs to be renewed.  We are three years into a five-year contract, so we have two years to go.

B.  Jerry moved to make Michele Johnson an honorary member and to keep her name on the role.  The motion was seconded by Stuart and Shelly.  The vote was unanimous.

C.  Jerry said that the last city planning meeting showed a lot of interest in putting a Walmart in the Granite property.  Shelly said we could use “Next Door” to spread the work about Walmart and other issues.

D.  Steve will e mail the updated pond maintenance spreadsheet to Terrell

E.  The next meeting will be at noon on January 9^th at Jerry and Terrell’s house

3. Adjournment:

There being no further business, Shelly moved to adjourn and begin the party.  The motion was seconded by George.  The vote was unanimous. 

MCPHOA Minutes October 10, 2015

MCPHOA Minutes October 10, 2015

Present: Terrell McPhee, Diane St. Clair, Errol Remington, Ken Mears, Steve Norr, Chris Meeker, Charles Galway, George Mierisch, Jerold McPhee, Stuart Engerman, Kimarie Overall, Judy Mincher, Shelly Norr 

1. Officers’ Reports:

A. President’s Report:  

1. Steve said we need to schedule our planning meeting.  It will be at noon on January 9th, 2016 at Jerry and Terrell’s house.  We will need all information required by South Salt Lake: pond maintenance hours, proof of license and insurance, and tax records.  

2. Steve also wanted confirmation of the Christmas meeting/party, which will be December 12th at Stuart and Carolyn’s house, with the meeting at 6:00 PM and the party immediately after. 

B. Secretary’s Report: 

Terrell has kept the records and supplied the minutes.  The notice of meeting was mailed within the time frame required by MCPHOA bylaws.  

Jerry moved to accept the minutes from the June 20th meeting.  The motion was seconded by Diane and Judy.  The vote was unanimous.  Steve will show Terrell how to use the cloud, “Sugar Sinq”, for backing up MCPHOA records.  Chris will write a check if there is a cost for this service.

C. Treasurer’s Report: Chris reported that the bank account has $3,698.73 minus   $50.00 for dumpster rental.  One more member paid today.  

2. Other Business:

A. George asked when our contract with the city comes due.

1. Jerry suggested that we approach RDA or the county for bank remuneration.

2. Charles said that the high water caused by the dam accelerates the erosion     along the shoreline.

3. Chris suggested that we write letters to RDA and the county to discuss issues such as annual dredging, dam removal and bank remuneration.

4. Jerry will informally ask Lyn for his opinions on these issues.

B. Steve asked if we should open our membership to others who do not live directly on the pond, at 50% of dues to help protect the pond and to help with environmental issues.  We would need to change our bylaws to include a second class of members without voting rights.  We could create a letter or flyer to pass out to our neighbors, and then document that neighbors had been invited.  We could also post on the blog.

1. Chris has a bid for $1,000.00 for rock to repair the walkway. 

2. Errol suggested we get something in writing to address rules that would apply to “semi-members” or “neighbor guests”.

3. Steve moved that Errol write the letter of invitation to be reviewed at the next meeting.  The motion was seconded by Chris.   The vote was unanimous.

C. Rite Aid is no longer a “Stop & Rob” since the city fenced the pond.

D. Charles said that a small tree on 600 East fell on a fence not on HOA property.  It appears to have done no damage.  Steve said we will look at it.  The wood fence by the duplex has fallen down.  The fence belongs to the duplex owner, but Steve said he would repair the fence for free.

E. Charles said that the South Davis Sewer District tested our water six months ago.  He is trying to find out if that data is available to the public.

F. Steve moved to adjourn the meeting and move on to the fall clean up.  The motion was seconded by Kimarie.  The vote was unanimous.

 

The next meeting will be December 12th at Stuart and Carolyn’s house, with the meeting at 6:00 PM and the party immediately after.

Good by warm weather, see you next year.

MCPHOA Fall Cleanup

Today was our semi annual Mill Creek Pond HOA Clean Up Project.

We removed a dead tree in the common area and cut back several Russian Olive branches that were hanging over the water. I'm very grateful for our wonderful neighbors that always show up to help maintain the Mill Creek Pond.

MCPHOA Minutes June 20, 2015

MCPHOA

Minutes

Saturday June 20, 2015

Present: Terrell McPhee, Kimarie Overall, George Mierisch, Sydney Firth, Dan Firth, Stuart Engerman, Bonnie Nielson, Shelly Norr, Steve Norr, Chris Meeker, Steve Meeker, Carolyn Engerman, Jerold McPhee, Charles Galway, Judy Mincher, Ken Mears and Lewis Galway

1. Officers’ Reports:

A.   President’s Report: 

1.     The next meeting will be October 10^th at 11:00 AM with fall cleanup at noon.  The location will be determined at a later date.  Chris will send an email to get dumpster sites.

2.     Nancy has created a Facebook page called “Make it a Park”.

3.     Steve has added Granite to his blogs and will email the blog site location to us.

B. Secretary’s Report:

1. Terrell has kept the records and supplied the minutes.  The notice of meeting was mailed within the time frame required by MCPHOA bylaws.

2. Judy asked that 2. E. in the minutes from the April meeting be changed from “Judy thinks they may be the same trees that will be removed by the county” to “The County did not remove the dead branches.  That was not part of their responsibility”.  Stuart moved to accept the minutes with the changes. The motion was seconded by Jerry.  The vote was unanimous.

B. Treasurer’s Report:

1. We currently have twelve paid members, with $1,440.00 paid in dues.

2. We have $4,347.99 in our bank account.

3. Chris will email the financial report to Terrell

2. Other Business:

A.   Chris said that everyone did an excellent job with the education sessions with the school children.  Steve Meeker’s VFW donated a second microscope to the school.

B.    Chris moved to adjourn the meeting and begin the neighborhood party.  The motion was seconded by George.  The vote was unanimous.

C.    The next meeting will be at 11:00 AM with fall cleanup at noon.  The location will be determined at a later date. 

Block Party

We had a great Mill Creek Pond HOA meeting followed by a block party with some great neighbors. It was a fun and informative afternoon.

MCPHOA Minutes April 25, 2015

MCPHOA

Minutes

Saturday April 25, 2015

Present: Terrell McPhee, Jerold McPhee, Stuart Engerman, Kimarie Overall, George Mierisch, Shelly Norr, Steve Norr, Chris Meeker, Charles Galway, Judy Mincher, Ken Mears and Carolyn Engerman.  Errol Remington and Diane St Clair asked to be excused.

1. Officers’ Reports:

A.   President’s Report:  Steve needs to change the party to June 20^th.  That date works for everyone attending this meeting.

B. Secretary’s Report:

1. Terrell has kept the records and supplied the minutes.  The notice of meeting was mailed within the time frame required by MCPHOA bylaws.

2. Chris moved to accept the minutes from the February meeting.  The motion was seconded by Shelly.  The vote was unanimous.

B. Treasurer’s Report:

1. We currently have twelve paid members.

2. We have $4,880.42 in our bank account.

3. Chris needs a check for $50.00 to reimburse her for the dumpsters.  Jerry moved to approve the check.  The motion was seconded by Shelly.  The vote was unanimous.

2. Other Business:

A.   George and Kimarie made fliers and met with the Alianza director and a teacher to arrange the education sessions. Errol will give the introduction.  Charles, George and Kimarie will man three different stations on the pond.  The teachers will move the children to the different stations. 

1.     The principal wants to do this every year.

2.     Steve will ask Dennis to report our educational efforts to the city council. 

3.     Steve will print educational fliers when he prints the party fliers.

B.    Ken asked for $500.00 reimbursement for removing two MCPHOA trees that were knocking down a neighbor’s fence.  The executive committee approved the payment prior to the tree removal, so the check was issued to Ken.

C.    Judy called the county concerning three trees that have fallen over the creek next to Rite Aid.  The county will remove the trees.  She also needs help removing some debris behind her house.

D.   Jerry moved that our notice of meeting be sent by post card, with the agenda to be posted on the blog.  The motion was seconded by Stuart.  The vote was unanimous.

E.    Kathy Self is concerned about fallen trees behind her place.  Judy thinks they may be the same trees that will be removed by the county.  We will check out the situation after the meeting.

F.    Charles said that teasel, burdock, thistle and phragmites (tall grass) can be very invasive, and creating a problem on his side of the pond.

A.   Chris moved to adjourn the meeting.  The motion was seconded by Stuart and Steve.  The vote was unanimous.

G.   The next meeting will be at 2:00 PM at Steve and Shelly’s house, with the neighborhood party starting at 2:30 PM