MCPHOA Minutes Sept. 20, 2014

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MCPHOA

Minutes

Saturday September 20, 2014

Present: Terrell McPhee, Judy Mincher, Kimarie Overall, George Mierisch, Steve Norr, Shelly Norr, Dan Firth, Chris Meeker, Charles R. Galway, Michele Johnson, Jerold McPhee, Kristy Zobell, Jeff Zobell, Sydney Firth

1. Officers’ Reports:

A. President’s Report: 

1. Steve called the meeting to order and asked about the fall clean up schedule. 

a. We will have the dumpsters from Friday, October 17^th through Sunday, October 19^th.  They will be located at Steve and Shelly’s house and at Jerry and Terrell’s house.  South Salt Lake will do their fall clean up in November.

b. The official clean up will begin at 11:00 AM on Jerry and Terrell’s deck.  Bring wagons and wheel barrows to haul debris and limbs to the dumpster.  We will also ask Eldon to let us use his trailer.

c. We will split into two or three teams to address areas most in need of clean up.  Areas of concern are:

·      A tree by Judy’s deck

·      A willow over the water by Michele’s house

·      Beaver dam

·      Erosion  from high water caused by damming east of Judy’s house and/or damming east of Rite Aid

·      Trees at Steve and Shelly’s house

·      The area behind George and Kimarie’s house

d. In the future, Chris will order dumpsters at the meeting before clean up.  Clean up will be clean up only, and will not include meetings, so official notice of meeting will not be required.

2. Steve asked when and where the next meeting will be held.    

a.     Last February, Stuart said the December meeting and party could be at his house, but he would make sure Carolyn was OK with that.  The date was set for December 6^th: 5:00 PM meeting, 6:00 PM party.  If we can’t use Stuart and Carolyn’s house, George and Kimarie will host the meeting and party.

b.     We need to elect officers and a trustee in December, set dates and plan activities for 2105, report hours, submit information for our report to the city, and party.

B. Secretary’s Report:

1. Terrell has kept the records and supplied the minutes.  The notice of meeting was mailed within the timeframe required by MCPHOA bylaws.

2.  We have renewed our insurance and our business license.

3. We have logged 81.75 hours for pond maintenance to date.  Chris will email more time to Terrell, plus we still have fall clean up time to add. 

4. Steve will wait until the end of the year to scan pond maintenance hours onto the blog.

5. Jerry moved to accept the minutes from the June meeting.  The motion was seconded by George.  The vote was unanimous

6. Michele had a follow up question concerning the minutes from the April and June meetings.  Jerry had moved to have the trustees, plus Michele, write a letter to the appropriate entities regarding a beaver dam.  The county cleared the dam, so the issue was dropped.

7. Dale is the county flood control manager.  His number is 801-259-2790.  Chris will call her contact at county flood control to check out the dam east of Michele’s house.

B. Treasurer’s Report:

1. We have 13 members in good standing.

2. We’re at the end of our fiscal year.  Our accountant has moved to Nevada, so Chris would like to have their accountant do our taxes for $80.00 per year.  George moved to approve changing accountants.  The motion was seconded by Shelly.  The vote was unanimous.

3. We spent more money than we took in this year.  We took in $1.560.00 and spent $1,993.37:

Check # 1009:  10/15/13   Dumpsters                                                            $50

              1010:   10/05/13   Steve Norr/Printing                                  $21.37

              1011:   12/11/13   Dr. Harrison/Consultant                         $200   

              1012:   12/12/13   Jayne Hendrickson/Acct.                        $285

              1013:   03/24/14   Dumpsters                                               $50

              1014:                     VOID

              1015:   03/31/14   Ken Mears/Signs                                      $200

              1016:   04/14/14   Lewis Galway/Seeds                                $100

              1017:   06/30/14   Wasatch Trees/Tree Removal                  $500

              1018:   07/17/14   John Henry Smith Insurance                   $537

              1019:   09/14/14   Dumpsters                                               $50

4. The next notice of meeting will remind everyone that dues are due, and to bring their checkbooks to the party  .

           

2. Other Business:

           

A.   Jerry moved to accept the amended bylaws.  The motion was seconded by George.  The vote was unanimous.

B.    Jeff and Kristy’s car was stolen from their driveway sometime between 2 and 4 AM on September 10th. They suspect the culprits are drug users who live in the area.

C.    Steve will put us on the email list for Neighborhood Watch which is held on the second Wednesday of each month. 

D.   Charles contacted Columbus School to try to schedule an educational session, but has had no response.  Steve suggested he contact Kari Cutler, and he will give her phone number to Charles.  Charles said that Erik might be willing to help with the education, but there might be some cost involved.  Our education sessions should be organized with a set program and script.  Steve asked that we post wildlife photos on MCPAC’s Facebook page so he can move them to the blog and use them in flyers and educational material.  Chris volunteered to help with the flyers.

E.    The best time to plant is in the fall or spring.  Some of the seeds came up and some didn’t.  We need to plant more in the transition zones.  Charles said that salt in the water and soil affects plant growth.  He will check into having our soil and water tested.

F.    South Salt Lake has postponed the requirement for backflow preventers.

G.   Chris moved to adjourn the meeting.  Everyone seconded the motion.  The vote was unanimous. 

H.   The next meeting will be at 5:00 PM on December 6^th, with a party starting at 6:00 PM.  Last February, Stuart volunteered to have the meeting and party at his home again this year.  If that falls through, George and Kimarie will host.

MCPHOA Minutes June 28, 2014

MCPHOA

Minutes

Saturday June 28, 2014

Present: Terrell McPhee, Chris Meeker, Lewis Galway, Steve Norr, Kimarie Overall, Jerold McPhee, Stuart Engerman, George Mierisch, Ken Mears, Shelly Norr, Judy Mincher, Sydney Firth

1. Officers’ Reports:

A. President’s Report: 

1. Steve called the meeting to order.

2. Steve had nothing new to report except to ask about pond maintenance hours and ask everyone to make sure to report his or her hours.

B. Secretary’s Report:

1. Terrell has kept the records and supplied the minutes.  The notice of meeting was mailed within the timeframe required by MCPHOA bylaws. 

2. Jerry moved to accept the minutes from the April meeting.  The motion was seconded by Stuart.  The vote was unanimous.

Terrell has been recording the pond maintenance hours, and reminded everyone to email the hours to her.

C. Treasurer’s Report:

1. Chris reported that we have $5,023.62 in our bank account, but we need to request money for tree removal.

2. The number of members in good standing has not changed since our April meeting.

           

2. Other Business:

1. George reported that a 45 foot tall dead tree is endangering two houses.  We have a very reasonable bid of $500.00 to remove the tree.  Lewis suggested that we should get three bids.  Judy said that we also have two tree stumps that need to be taken down.    George moved that we authorize the money to remove the tree and stumps.  The motion was seconded by Sydney.  The vote was unanimous.
2. Jerry proposed an amendment giving the president authority to disburse up to $500.00 in an emergency.  Jerry will draw up the amendment, which will be included in the next notice of meeting.  We will vote on the amendment at the meeting on September 20th.
3. Ken said that someone east of us has been throwing garbage bags and tree trimmings in the water.
4. Jerry moved to adjourn the meeting. The motion was seconded by Stuart.  The vote was unanimous. 

5. The next meeting will be September 20^th at 11:00 AM on Steve and Shelly’s deck, with fall clean up immediately after..

A couple of photos from neighbors this summer

A visiting Great Blue Heron

MCPHOA Minutes April 12, 2014

MCPHOA

Minutes

Saturday April 12, 2014

Present: Jerold McPhee, Derek Bench, George Mierisch, Sydney Firth, Daniel Firth, Ken Mears, Kimarie Overall, Judy Mincher, Shelly Norr, Steve Norr, Carolyn Engerman, Charles Galway, Lewis Galway, Terrell McPhee

Officers’ Reports:

A. President’s Report:  

1. Steve talked to Dennis Pay about our work records.  He has received our reports, but has been to busy to get back with us.  Everything looks great, and we should keep up the good work.

2. Steve asked Terrell to consolidate the pond maintenance records to monthly instead of exact dates.  

B. Secretary’s Report: 

1. Terrell has kept the records and supplied the minutes.  The notice of meeting was mailed within the timeframe required by MCPHOA bylaws.  The minutes and the agendas will be posted on the blog for future reference.

2. Shelly moved to accept the minutes from the February meeting.  The motion was seconded by George.  The vote was unanimous.

C. Treasurer’s Report: 

1. Chris sent the treasurer’s report to Terrell who reported that we have $5,322.82 in our bank account, which includes $50.00 fee to South Salt Lake for dumpsters.  We also paid out $200.88 for the “No Trespassing” signs.  Thank you Ken.. 

2. We have 11 property owners who have paid dues for 2014.

3. We need to write a $100.00 check to Lewis for the seed that he bought.  Terrell will scan and send the receipt to Chris.

Other Business:

George spoke with Rich Judd from Salt Lake County Flood concerning the beaver dam.  Judd said that nothing can be done until the beavers are gone.  George moved to trap the beavers.  The motion was seconded by Steve.  The motion was later withdrawn.  Jerry moved to have the trustees, plus Michele, write a letter to the appropriate entities.  The motions was seconded by Shelly.  The vote was unanimous.  Carolyn volunteered to edit the letter.  We should ask the Mayor to review the letter before it is sent.

The raised water, caused by the dam, is causing bank erosion, and will kill the trees behind Ken and Judy’s homes.

Ken said that other neighbors have complained about stuff on the common areas.  He asked if there is anything in the lease agreement prohibiting what we put on the leased land.  New permanent structures are not allowed.  Lewis has a shed outside of his fence, but his survey shows that he owns ten feet beyond his fence line.  He said he will move his fence to clear up that matter.

Jerry moved to adjourn the meeting.  The motion was seconded by George.  The vote was unanimous.  Everyone pitched in on the spring cleaning.

The next meeting will be block party at 4:00 PM on Saturday, June 28th, at Jerry and Terrell’s house.  Steve will create the invitations, and Chris and Kimarie will hand deliver the invitations.

MCPHOA Minutes February 15, 2014

MCPHOA

Minutes

Saturday February 15 2014

Present: Terrell McPhee, Stuart Engerman, Chris Meeker, Dan Firth, Sydney Firth, Shelly Norr, Steve Norr, Ken Mears, Charles Galway, George Mierisch, Kimarie Overall, Jerry McPhee, Lewis Galway, Michele Johnson

1. 1. Officers’ Reports:

A. President’s Report:  

1. Steve has not heard anything from the city since he submitted our work records.  He will ask for acknowledgement from the city when he submits our 2014 plan and schedule.

2. We need written verbiage for the signs.  Steve suggested 

“No Trespassing”

“Mill Creek Flood Retention Area”

Steve moved to buy ten signs in a standard size.  The motion was      seconded by Ken.  The vote was unanimous.

3. Steve will send the sign information to Ken.

4. Steve asked for a copy of our mailing list.  Terrell will email the list to Steve.

B. Secretary’s Report: 

1. Terrell has kept the records and supplied the minutes.  The notice of meeting was mailed within the timeframe required by MCPHOA bylaws.  The minutes and the agendas will be posted on the blog for future reference.

2. Jerry moved to accept the minutes from the October meeting.  The motion was seconded by Chris.  The vote was unanimous.

3. Jerry moved to accept the minutes from the December meeting.  The motion was seconded by Michele.  The vote was unanimous.

C. Treasurer’s Report: 

1. Chris reported that we have $4,411.18 in our bank account, plus dues   received from five members.  We now have ten members in good standing. 

2. Our accountant has moved to Mesquite, Nevada.  Chris moved that we stay with Jane for our taxes.  The motion was seconded by Shelly.  The vote was unanimous.

1. 2. Change Bylaws to Calendar Year:

Jerry will change the bylaws from fiscal year to calendar year.  Our taxes for fiscal 2013 have been filed.  We will need to file taxes for the last three months of 2013 calendar year.  Chris will need to get the financial records for October, November, and December to Jane.  Stuart moved to file taxes for the last three months of 2013 calendar year.  The motion was seconded by Shelly.  The vote was unanimous.

1. 3. Schedule for 2014 Meetings and Work Plan:

1. A. April 26^th ( Re-Scheduled to April 12^th via email )11:00 AM meeting, 12:00 PM clean up

Jerry and Terrell’s deck

Chris will reserve trailers.

1. B. June 28^th: 4:00 PM block party

Craft House, Fits Park, or 535 East 3195 South

Steve will create invitations.

Chris and Kimarie will hand deliver invitations.

1. C. September 20^th: 11:00 AM meeting, 12:00 PM clean up

Steve and Shelly’s deck

Chris will reserve trailers

1. D. December 6^th: 5:00 PM meeting, 6:00 PM party

Place to be determined

1. 4. Shredder-Chipper:

Do we want to rent a shredder-chipper for the spring clean-up?  Jerry will need to look at our liability policy.  George and Lewis will call their “tree  guys” for a cost estimate to chip our branches.  We ultimately decided to neither rent a shredder-chipper nor pay to have someone else chip our branches.  We will clean-up as we have in the past.

1. 5. Reseeding and Reinforcing Creek Bank:

1. A. Chris was told that the county would give her seed to take care of the area behind her house.  George will follow up with the county on this issue.  Other areas that need reseeding are behind Louis’, Charles’, Errol’s, Michele’s and Jerry and Terrell’s homes.

1. B. Judy thinks we should wait to reseed until after the spring run-off.  Charles said that should not be a concern.  If we wait too long, the soil will be like cement.  If we seed sooner and rake the dirt over the seeds, we should have no problems, but we do need to get this done soon.

1. C. Steve moved to see how much seed the county will donate and buy up to $100.00 worth of seed for the rest of us.  The motion was seconded by Kimarie.  The vote was unanimous

1. D. There are a lot of trees in need of wrapping again.

1. 6. Donations:

Louis needs a receipt for removal of trees.  Jerry moved that Chris issue an acknowledgement, signed by the president, that Lewis had trees removed from MCPHOA property.  No value will be listed.  The motion was seconded  by Stewart.  The motion passed with three abstentions.

1. 7. Other Business:

1. A. Charles will organize the schools for this spring’s educational requirement.  Charles will instruct, and MCPHOA will donate a couple of chaperones.  This should be done before the end of the school year.
2. B. The stairs need to be repaired or replaced.  The city has repaired them in the past.  Steve will talk to Dennis about repairing the stairs with rail road ties.  This should be done before the end of the school year.
3. C. Steve will create a flier to invite others to join MCPHOA.  Chris and Kimarie volunteered to pass out the fliers.
4. D. Terrell will start a new spread sheet to track pond maintenance.
5. E. Steve moved to adjourn the meeting.  The motion was seconded by Jerry.  The vote was unanimous.

The next meeting will be at 11:00 AM on Saturday, April 12th, at Jerry and Terrell’s house.  Spring clean-up will follow at noon.

Good Bye Winter

What a great photo captured by Carolyn!

MCPHOA Minutes December 7, 2013

MCPHOA

Minutes

Saturday, December 7, 2013

Present: Terrell McPhee, Chris Meeker, Steve Meeker, Kathy Self, Jon Self, Dan Firth, Sydney Firth, Shelly Norr, Steve Norr, Stuart Engerman, Lewis Galway, Ken Mears, Charles Galway, George Mierisch, Kimarie Overall, Jerry McPhee, Carolyn Engerman, Michele Johnson, Jeff Zobell, Kristy Zobell, Diane St Clair, Errol Remington 

Officers’ Reports:

A. President’s Report:  

1. Steve reported that we have fulfilled our obligation to the city.  He collected the documentation and will report to the city next week.   

B. Secretary’s Report: 

1. Terrell has kept the records and supplied the minutes and notice of meeting.  The minutes and the agendas will be posted on the blog for future reference.

2. Terrell has renewed our license and will e-mail a copy to Steve.

3. The cleanup spread sheet shows that we have donated three times the amount of time required to meet our lease agreement.

C. Treasurer’s Report: 

1. Chris reported that we have $4,181.04 in our bank account. 

2. Our tax information has gone to our accountant.

3. We owe $200.00 to the consultant, and that will be paid tomorrow.

Other Business:

Charles will organize the schools for this spring’s educational requirement.

Michele said that the Boy Scouts spent several hours cleaning around the pond.  

Steve will create a flier to invite others to join MCPHOA.  Chris and Kimarie volunteered to pass out the fliers.

Terrell will e-mail photos of the fall cleanup project to Steve, who will post them on the blog.

Charles asked who is responsible for our 990.  Our accountant takes care of that.

Steve will send an e-mail concerning dues.  He moved to discuss the chipper at the next meeting.  He also moved to adjourn the meeting.  The motion was seconded by George.  The vote was unanimous.

The next meeting will be at 4:00 PM on Saturday, February 15th, at Jerry and Terrell’s house.  We will change the bylaws at this meeting to move the corporate year and dues from the current fiscal year to calendar year.

MCPHOA Christmas Party

2013 Fall Clean-up Photos