MCPHOA Minutes October 10, 2015

MCPHOA Minutes October 10, 2015

Present: Terrell McPhee, Diane St. Clair, Errol Remington, Ken Mears, Steve Norr, Chris Meeker, Charles Galway, George Mierisch, Jerold McPhee, Stuart Engerman, Kimarie Overall, Judy Mincher, Shelly Norr 

1. Officers’ Reports:

A. President’s Report:  

1. Steve said we need to schedule our planning meeting.  It will be at noon on January 9th, 2016 at Jerry and Terrell’s house.  We will need all information required by South Salt Lake: pond maintenance hours, proof of license and insurance, and tax records.  

2. Steve also wanted confirmation of the Christmas meeting/party, which will be December 12th at Stuart and Carolyn’s house, with the meeting at 6:00 PM and the party immediately after. 

B. Secretary’s Report: 

Terrell has kept the records and supplied the minutes.  The notice of meeting was mailed within the time frame required by MCPHOA bylaws.  

Jerry moved to accept the minutes from the June 20th meeting.  The motion was seconded by Diane and Judy.  The vote was unanimous.  Steve will show Terrell how to use the cloud, “Sugar Sinq”, for backing up MCPHOA records.  Chris will write a check if there is a cost for this service.

C. Treasurer’s Report: Chris reported that the bank account has $3,698.73 minus   $50.00 for dumpster rental.  One more member paid today.  

2. Other Business:

A. George asked when our contract with the city comes due.

1. Jerry suggested that we approach RDA or the county for bank remuneration.

2. Charles said that the high water caused by the dam accelerates the erosion     along the shoreline.

3. Chris suggested that we write letters to RDA and the county to discuss issues such as annual dredging, dam removal and bank remuneration.

4. Jerry will informally ask Lyn for his opinions on these issues.

B. Steve asked if we should open our membership to others who do not live directly on the pond, at 50% of dues to help protect the pond and to help with environmental issues.  We would need to change our bylaws to include a second class of members without voting rights.  We could create a letter or flyer to pass out to our neighbors, and then document that neighbors had been invited.  We could also post on the blog.

1. Chris has a bid for $1,000.00 for rock to repair the walkway. 

2. Errol suggested we get something in writing to address rules that would apply to “semi-members” or “neighbor guests”.

3. Steve moved that Errol write the letter of invitation to be reviewed at the next meeting.  The motion was seconded by Chris.   The vote was unanimous.

C. Rite Aid is no longer a “Stop & Rob” since the city fenced the pond.

D. Charles said that a small tree on 600 East fell on a fence not on HOA property.  It appears to have done no damage.  Steve said we will look at it.  The wood fence by the duplex has fallen down.  The fence belongs to the duplex owner, but Steve said he would repair the fence for free.

E. Charles said that the South Davis Sewer District tested our water six months ago.  He is trying to find out if that data is available to the public.

F. Steve moved to adjourn the meeting and move on to the fall clean up.  The motion was seconded by Kimarie.  The vote was unanimous.

 

The next meeting will be December 12th at Stuart and Carolyn’s house, with the meeting at 6:00 PM and the party immediately after.

Good by warm weather, see you next year.

MCPHOA Fall Cleanup

Today was our semi annual Mill Creek Pond HOA Clean Up Project.

We removed a dead tree in the common area and cut back several Russian Olive branches that were hanging over the water. I'm very grateful for our wonderful neighbors that always show up to help maintain the Mill Creek Pond.

MCPHOA Minutes June 20, 2015

MCPHOA

Minutes

Saturday June 20, 2015

Present: Terrell McPhee, Kimarie Overall, George Mierisch, Sydney Firth, Dan Firth, Stuart Engerman, Bonnie Nielson, Shelly Norr, Steve Norr, Chris Meeker, Steve Meeker, Carolyn Engerman, Jerold McPhee, Charles Galway, Judy Mincher, Ken Mears and Lewis Galway

1. Officers’ Reports:

A.   President’s Report: 

1.     The next meeting will be October 10^th at 11:00 AM with fall cleanup at noon.  The location will be determined at a later date.  Chris will send an email to get dumpster sites.

2.     Nancy has created a Facebook page called “Make it a Park”.

3.     Steve has added Granite to his blogs and will email the blog site location to us.

B. Secretary’s Report:

1. Terrell has kept the records and supplied the minutes.  The notice of meeting was mailed within the time frame required by MCPHOA bylaws.

2. Judy asked that 2. E. in the minutes from the April meeting be changed from “Judy thinks they may be the same trees that will be removed by the county” to “The County did not remove the dead branches.  That was not part of their responsibility”.  Stuart moved to accept the minutes with the changes. The motion was seconded by Jerry.  The vote was unanimous.

B. Treasurer’s Report:

1. We currently have twelve paid members, with $1,440.00 paid in dues.

2. We have $4,347.99 in our bank account.

3. Chris will email the financial report to Terrell

2. Other Business:

A.   Chris said that everyone did an excellent job with the education sessions with the school children.  Steve Meeker’s VFW donated a second microscope to the school.

B.    Chris moved to adjourn the meeting and begin the neighborhood party.  The motion was seconded by George.  The vote was unanimous.

C.    The next meeting will be at 11:00 AM with fall cleanup at noon.  The location will be determined at a later date. 

Block Party

We had a great Mill Creek Pond HOA meeting followed by a block party with some great neighbors. It was a fun and informative afternoon.

MCPHOA Minutes April 25, 2015

MCPHOA

Minutes

Saturday April 25, 2015

Present: Terrell McPhee, Jerold McPhee, Stuart Engerman, Kimarie Overall, George Mierisch, Shelly Norr, Steve Norr, Chris Meeker, Charles Galway, Judy Mincher, Ken Mears and Carolyn Engerman.  Errol Remington and Diane St Clair asked to be excused.

1. Officers’ Reports:

A.   President’s Report:  Steve needs to change the party to June 20^th.  That date works for everyone attending this meeting.

B. Secretary’s Report:

1. Terrell has kept the records and supplied the minutes.  The notice of meeting was mailed within the time frame required by MCPHOA bylaws.

2. Chris moved to accept the minutes from the February meeting.  The motion was seconded by Shelly.  The vote was unanimous.

B. Treasurer’s Report:

1. We currently have twelve paid members.

2. We have $4,880.42 in our bank account.

3. Chris needs a check for $50.00 to reimburse her for the dumpsters.  Jerry moved to approve the check.  The motion was seconded by Shelly.  The vote was unanimous.

2. Other Business:

A.   George and Kimarie made fliers and met with the Alianza director and a teacher to arrange the education sessions. Errol will give the introduction.  Charles, George and Kimarie will man three different stations on the pond.  The teachers will move the children to the different stations. 

1.     The principal wants to do this every year.

2.     Steve will ask Dennis to report our educational efforts to the city council. 

3.     Steve will print educational fliers when he prints the party fliers.

B.    Ken asked for $500.00 reimbursement for removing two MCPHOA trees that were knocking down a neighbor’s fence.  The executive committee approved the payment prior to the tree removal, so the check was issued to Ken.

C.    Judy called the county concerning three trees that have fallen over the creek next to Rite Aid.  The county will remove the trees.  She also needs help removing some debris behind her house.

D.   Jerry moved that our notice of meeting be sent by post card, with the agenda to be posted on the blog.  The motion was seconded by Stuart.  The vote was unanimous.

E.    Kathy Self is concerned about fallen trees behind her place.  Judy thinks they may be the same trees that will be removed by the county.  We will check out the situation after the meeting.

F.    Charles said that teasel, burdock, thistle and phragmites (tall grass) can be very invasive, and creating a problem on his side of the pond.

A.   Chris moved to adjourn the meeting.  The motion was seconded by Stuart and Steve.  The vote was unanimous.

G.   The next meeting will be at 2:00 PM at Steve and Shelly’s house, with the neighborhood party starting at 2:30 PM

Student Pond Tour Field Trip

Here is the Flyer that Kimarie made for our guest students:

MCPHOA Spring Clean Up

Here are some pictures from our 2015 Spring Clean Up  

I'm very grateful to live in a neighborhood where everyone has the common goal to protect and preserve the beautiful natural area around the pond as a natural wetlands area, and to protect the area from unwanted criminal activity and trespassing.

We  had a short meeting and then divided into groups for different areas to take advantage of both dumpsters that we rented from South Salt Lake.

We removed the fallen tree that was blocking the natural trail around the pond and cleaned out the dead branches from last winter.

The Mill Creek Pond is located in the backyard of one the finest neighborhoods in South Salt Lake. The area is a habitat for a variety of birds, fish, turtles, beavers, etc. The area is a retention basin created in the 1980's to prevent flooding downstream.

Many Thanks to all of our Neighbors who helped today!

MCPHOA Minutes Feb. 7, 2015

MCPHOA

Minutes

Saturday February 7, 2015

Present: Terrell McPhee, Sydney Firth, Jerold McPhee, Stuart Engerman, Kimarie Overall, George Mierisch, Daniel Firth, Shelly Norr, Steve Norr, Errol Remington, Chris Meeker, Charles Galway.  Judy Mincher and Ken Mears asked to be excused.

1. Officers’ Reports:

A.   President’s Report:  Steve needs our schedule of meetings and activities, and proof of renewal for insurance and business license to take to South Salt Lake.

B. Secretary’s Report:

1. Terrell has kept the records and supplied the minutes.  The notice of meeting was mailed within the time frame required by MCPHOA bylaws.

2. Jerry moved to accept the minutes from the December meeting.  The motion was seconded by Chris.  The vote was unanimous.

B. Treasurer’s Report:

1. Two more members paid dues today.

2. Chris will e-mail the financial records to Steve.

3. Chris will call the county to clear the blockage and the dead tree prior to our April clean-up. 

2. Schedule Meetings and Activities:

A.   April 25^th is spring clean-up.  We will meet at Jerry and Terrell’s deck for a quick meeting, with clean-up immediately afterward.  Dumpsters should be placed in front of the McPhees’ and behind the Meekers’ homes.

B.    June 27^th will be our summer party.  We will meet at Steve and Shelly’s deck at 2:00 PM for a quick meeting, with the party starting at 2:30 PM.  We will hand out fliers in each area, and the menu will be “pot luck”.

C.    Education for school children should be in May or September. 

1.     Chris moved that we produce an organized program for the education.  The motion was seconded by Jerry.  The vote was unanimous.

2.     A committee consisting of Charles, Errol, George, Kimarie and Steve will be responsible for organizing and carrying out the education.  George and Kimarie will coordinate the efforts.

D.   October 10^th will be the fall clean-up.  Locations will be determined at a later date.

E.    December 12^th will be our Christmas party.  We will meet at Stuart and Carolyn’s house at 6:00 PM for a quick meeting, with the party starting afterward.

3. Budget:

A.   Jerry moved to authorize MCPHOA to spend up to $100.00 on native seeds, which need to be planted as soon as possible.  The motion was seconded by Stuart.    The vote was unanimous.

B.    Jerry moved to authorize spending $50.00 twice yearly for dumpsters for our spring and fall clean-ups.  The motion was seconded by Stuart.  The vote was unanimous.

C.    Jerry moved to authorize spending up to $50.00 to print fliers for the summer party.  The motion was seconded by Terrell.  The vote was unanimous.

D.   Shelly moved to authorize spending up to $100.00 to help with the cost of parties.  The motion was seconded by Chris.  The vote was unanimous.

E.    Jerry moved to authorize spending up to $150.00 per year for postage and office supplies, with the treasurer authorized to pay upon receipt.  The motion was seconded by Shelly.  The vote was unanimous.

F.    Jerry moved to authorize spending $1000.00 per year for insurance and administrative fees to include corporate renewal, accountant and tax preparation.  The motion was seconded by Kimarie.  The vote was unanimous.

G.   Shelly moved to authorize $140.00 to renew our notary for four more years.  The motions was seconded by Jerry.  The vote was unanimous.

4. Other Business:

A.   Charles needs the number for the people responsible for testing the purity of the water.

B.    Jerry moved to adjourn the meeting.  The motion was seconded by Terrell.  The vote was unanimous.

C.    The next meeting will be at 11:00 AM on Saturday, April 25^th at Jerry and Terrell’s house, with spring clean-up immediately afterward.