MCPHOA
Minutes
Saturday, September 29, 2012
Present: Terrell McPhee, Judy Mincher, Shelly Norr, Daniel Firth, Sydney Firth, Ken Mears, George Mierisch, Kimarie Overall, Lewis Galway, Chris Meeker, Jerold McPhee, Steve Norr
Officers’ Reports:
A. President’s Report:
1. Steve reported that cast iron fencing has been approved and will be paid for by the city. We are waiting for county approval, and then the city must get bids before fencing can be installed. Double fencing at Rite Aid should cut down on trespassers entering from that point.
2. Jerry read the proposed lease agreement in full. The agreement will not be signed without an in-kind dollar amount in paragraph 3. In-kind minimum lease was suggested at $500.00 to $1,000.00 per year, with a value of $25.00 per hour for our labor. Section10.c. is not applicable and will be removed or changed.
a. The lease agreement requires us to maintain liability insurance in an amount of not less than $1,000,000.00. Lewis is getting insurance bids.
b. Jerry suggested that we present an annual report to the city.
c. Chris suggested that we inventory trees, existing fences, and any problems that need attention before signing the lease agreement.
d. Judy asked if we needed a protocol for dealing with the police and flood control. Steve said that the protocol is already in place.
e. We need to track and record whenever we take care of the property. Steve will put a blog where all of us can post and track activities, grievances, etc.
B. Secretary’s Report:
1. Terrell has kept the records and supplied the minutes and notice of meeting.
2. Our business license was renewed in a timely manner.
C. Treasurer’s Report:
1. Chris reported that we spent $275.00 for tax preparation and $47.50 on copies for taxes. The bank account has $3,167.50.
2. Only six people have paid dues to date. We will have a dues drive after the fencing is complete.
3. We have 120 days after October first to file our taxes. Chris will e-mail the person who prepared our last taxes, and will make arrangements to have them done in a timely manner.
Actions:
Steve moved to accept the proposed lease agreement with the changes discussed in the meeting. The motion was seconded by Chris. The vote was unanimous. Jerry moved to authorize Steve to execute the lease agreement upon it’s approval. The motion was seconded by Lewis. The vote was unanimous. Jerry moved that George be the only candidate for the two year trustee position. The motion was seconded by Steve. The vote was unanimous. Steve moved that Judy be appointed vice-president. The motion was seconded by Jerry. The vote was unanimous.
Assignments:
1. Steve will make a blog available to all members to post and track activities, grievances, etc.
2. Terrell will post minutes on the blog.
3. George will make the changes to the proposed lease agreement and return it to Steve by e-mail.
4. Lewis will get bids for liability insurance.
5. Chris will make arrangement to have our taxes prepared and filed before the end of the year.
Fall Clean-up:
October 30-November 1, dumpsters will be at the following addresses for 1.5 days.
3129 S. 540 E.
584 E. Bulrush Way
3137 S. Park Ct.
October 31-November 2, dumpsters will be at the following addresses for 1.5 days.
3175 S. 600 E.
3165 S. Green St.
604 E. Mansfield
676 E. Mansfield
The meeting was adjourned, and the fall social began.
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